Brief description:Sirius-ES specializes in drilling fluids for energy wells and provides rental equipment including drilling fluid technicians. As a Back Office Manager, you will play a key role in the background: You will organize and optimize processes, support management and the team, and ensure smooth operations. With your structured approach, your eye for efficient solutions, and your flair for digital tools, you will keep the system running smoothly – even in stressful situations. Become part of our dedicated team!
Requirements (list):
Commercial training or comparable training with at least 3 years of experience in an administrative role or in office management.
Structured, independent working style with cost awareness and high quality standards.
Enjoyment of using digital tools and modern working methods.
Organizational skills, reliability and strong communication skills.
Interest in quality management, process design and digitalization.
Ideally, first contact points with AI-supported applications (not required).
Friendly and professional approach, team player and solution-oriented.
Very good oral and written communication skills in German (English is an advantage).
Confident use of MS Office (Word, Excel, Outlook, PowerPoint), experience with common office software solutions, basic knowledge of digital tools (e.g. MS Teams).
Tasks (list):
Travel organization: You plan and organize business trips including flights, hotels, and necessary travel documents (e.g., A1 certificates).
Management Support: You will be a reliable contact for organizational and operational issues, research, scheduling, and special projects. You will organize internal and external meetings and ensure their detailed documentation.
System responsibility & digitalization: You will manage central tools such as Quentic, time tracking systems, and travel reporting platforms – and actively contribute ideas for further development.
Quality management: As a key user of our QM system, you will design and maintain processes and documentation and participate in audits.
Process optimization & AI deployment: You identify potential for improvement, introduce new solutions, and help shape the use of AI in our company.
Communication & Interface: You coordinate tasks across departments, keep things together, and ensure smooth processes in the background.
